Table of Contents
Introduction
Systems training has gained a lot of momentum in the corporate world in the last few years. There is widespread recognition of the fact that digital adoption is accelerated when organizations utilize software adoption solutions for their users. These can be systems training platforms or learning management systems, or even simple content management systems for learning materials. No matter what your training needs are or what you utilize, these solutions are becoming highly valuable for corporations in building skills and onboarding employees in this digital age. The Corporate Training Market Insights of 2023 predicts that the corporate training market size in 2022 at USD 145465.91 million will experience a CAGR of 9.57% to reach a value of USD 251715.61 million by 2028.
It is well-known by now that learning in an immersive environment through experience helps improve retention by up to 75%. Systems training platforms are one of the most basic and widely used tools for experiential learning tools available in the market. Among these, Assima Train, a premier authoring tool that utilizes 4X patented cloning technology for creating system simulations, is known for displaying stellar results not only in the improvement of learning time and experience but also in reducing costs and solving scalability issues.
Why don’t you see for yourself what the fuss is about?
What Are Systems Training Platforms?
In the simplest of terms, systems training platforms are digital tools or applications that assist in training users of software systems for more effective usage. This can be existing software that is retargeted for learning purposes or an application created for the specific purpose of teaching the use of digital technology to newbies. An example of the former could be a CMS that is repurposed to deliver training content to users. Another situation could be where you use a sandbox or simulation-creating tool to clone the application you are training users in so as to provide them with a safer training environment to test their skills.
On the other hand, the latter would include technology like LMS (learning management system) and DAP (digital adoption platforms) under their umbrella. Any systems training platform is designed to help employees learn the use of technology faster and more efficiently and this is how they do it. Training solutions are not just used to help users of a new software learn its usage. It can be used to train people in the updated version of a software application, onboard new employees to the software used in their team, compliance training, or simply for upskilling and reskilling support. Any circumstance requiring the learning of a new digital skill can be done using a systems training platform.
Key Features of an Effective Training Platform
Enterprise system training tools and platforms are required to possess certain features to make them suitable for use in a professional setting. They must be more feature-heavy and robust than personal training tools to ensure that they fulfill the requirements of the large corporations that use them. Some useful features that corporate systems training platforms can have are:
1. Object-Based Training Simulations
Simulations have become a major part of any type of corporate training because of how effective they are in acclimatizing learners to new software. However, most organizations choose low-tech simulations for their training. You either find static, screenshot-based simulations or low-interactive simulations with limited action hotspots on them that do not accurately mimic the live application you are trying to train in. Using clone-based training simulations that utilizes objects like those created using Assima Train is the best option, as they accurately reflect the actions and reactions of the application being taught.
2. Interactive and Scenario-Based Learning
It is a known fact that interactive training improves knowledge retention manifold. Interactive training platforms bring together the information consumption and application stages in the same activity, making a learner far more likely to recall and apply that information in the right circumstances later. Scenario-based training tools take it a step further, by directly allowing a learner to practice in scenarios commonly encountered in their field and line of work. It is the safest way to learn using an application without errors posing risks in the live system.
3. Analytics and Reporting
The best way to assess whether a training program is yielding results is to track the progress of its learners and the returns to the organization. Hence, any learning platform you use should have analytics feature to give you visibility into how well the trainees are performing. You should also be able to track how your organization is benefiting from this, through metrics like ROI and productivity increase, to judge if the learning technology you are using is helping your business or not.
4. Seamless Integration
Digital adoption systems must have high integration capabilities with the most commonly used software in companies like ERP, CRM, HCM, etc. These are the application systems that mostly require extensive training among employees, so any training platform used must have the facilities to integrate with them. Moreover, the integration should be as smooth as possible for efficient operation and minimum external support.
5. Customizable Content
Employee onboarding platforms must have the freedom to be customized according to the needs of different workers. Role-specific training software helps create and deliver tailored content based on the roles, skillset, tasks, and other differences among employees. This ensures that each employee can be trained based on their work and requirements and not in a blind, one-size-fits-all manner. This ensures targeted training, which ensures better effectiveness.
Benefits of Using Systems Training Platforms
Using a highly functional systems training platform imparts many advantages to the L&D of your company.
Improved User Adoption
A systems training platform aids users in learning to use an application with greater expertise and confidence. This helps accelerate the onboarding speed and rate of employees manifold. Training is made more effective, which goes on to reduce the need for workplace support and consequently, the number of helpdesk calls.
Cost-Effectiveness
Systems training platforms reuse learning modules and are easier to maintain than training clients or sandboxes. It also requires far less staff to create and deliver content. All these factors contribute to reducing the cost of deploying training without compromising the effectiveness of the learning process.
Enhanced Productivity
By training employees in a system that effectively emulates real-life processes, they are able to get more accustomed to using the live system. However, the risk of errors affecting the live system is nil, which allows the learners to make decisions and take actions more confidently, increasing their overall productivity.
Compliance Management
Compliance training is one of the toughest learning programs to implement in any organization. There is an abundance of rules and policies to be remembered and followed. When you use a systems training platform instead of asking employees to simply memorize the rules, it simplifies the entire process and makes it easier for the learners to follow through.
Employee Retention
Companies that invest in employee-friendly training have been proven to reduce employee attrition rates by a large percentage. This is because an effective training program gives employees the impression that their company cares about their growth and development. Higher engagement naturally results in higher employee retention.
Challenges Addressed by Systems Training Platforms
Systems training platforms address and resolve many of the common challenges faced by organizations when training their employees, like:
Keeping Up with Technological Change
With the rapid rate of digital advancement the world is currently seeing, it is impossible to keep up with it unless you have technological support. Tools like Assima make it easier to train people in software updates and changes ahead of time and keep in tandem with digital transformation.
Scaling Training Across Locations
With the rapid rate of digital advancement the world is currently seeing, it is impossible to keep up with it unless you have technological support. Tools like Assima make it easier to train people in software updates and changes ahead of time and keep in tandem with digital transformation.
Data Accuracy and Compliance Risks
Although live training is the best way to acclimatize employees to the system, it is highly risk-prone. Since Assima uses highly accurate application clones where you can anonymize data easily and apply any security regulations from the live system, it is easy to provide compliant training inside a safe environment.
How Assima Train Redefines Systems Training
Corporate training technologies are getting better and better with each passing day. But if you want the best that is out there, go for Assima Train.
What Makes Assima Train Unique?
Assima Train features some unique capabilities that make it a highly innovative platform for training:
- Assima uses 4X patented cloning technology that creates hyper-realistic simulations of the target application and allows true-to-life interactions. This gives employees a risk-free training environment that accustoms them to the operation of the live system.
- These clones are not only visually accurate but are so in terms of interactivity too. They act and react just like the live system, giving learners a true feel of the actual application. Such an interactive and immersive experience is crucial in corporate training. Here’s why.
- Assima clones can be edited down to the smallest detail without having to recapture the clone. This high level of editability allows content creators to quickly modify training content to reflect software updates and modifications.
- The Assima Train platform also has capabilities for easy translation of data, quick data anonymization, and the creation of multiple datasets from one source, without the need to recapture system processes every time. This significantly reduces the amount of time, resources, and effort required to scale training and localize it for different groups.
- Assima has high integration capabilities with most enterprise platforms like SAP, Salesforce, Workday, etc. It can even work on homegrown applications and legacy systems, allowing wide training possibilities.
Real-World Benefits
Assima has proven, time and again, that for large-scale training requirements, it is the best choice for organizations across industries and locations. If you take a look at our success stories, you will notice that every one of our clients was able to save time and money on a scale they had never imagined or observed. Assima accomplished this by replacing the need for costly training clients and multiple content creators who need to work long hours to create, deliver, and maintain learning materials.
Assima also helped employees gain a lot of confidence in their skills through immersive, hands-on training provided by its hyper-realistic clones. It was also possible for these companies to easily scale their training on a global level due to easy translation features and centralized cloud accessibility. Whether the workforce was large or diverse, Assima made it easy to tailor the training to the needs of each group with ease. In short, we have helped companies across the world reap marvelous ROI from their training programs, which is always highly beneficial for any business. Learn more about how we accomplish that on a daily basis here.
Case Studies: Success Stories with Assima
Example 1: Healthcare organization reduced onboarding time by 50%
Zuyderland was faced with the unique challenge of training 2500 nurses in SAP without disrupting patient services for even a day. However, the training still had to be effective enough for the transition to SAP to occur as seamlessly as possible. They assessed and evaluated many options before landing on Assima. And it was definitely the right choice. Assima helped Zuyderland cut their training time and costs by 50% with 360° technological support. Read the whole story here.
Example 2: Retail chain achieved faster onboarding for their staff
When a Dutch retail chain had to train thousands of its staff across multiple countries and in different languages in SAP Logistics, it turned to Assima to help achieve a smooth onboarding process. Not only was training time reduced and costs cut by $600,000, but both onboarding and upskilling employees became much easier, faster, and smoother, including for future rollouts. It was possible to tailor the training to the language requirements of each zone while maintaining the homogeneity of company standards and policies and ensuring full productivity from day one. Learn more about it right here.
How to Choose the Right Systems Training Platform
Whether you pick the right or wrong solution when choosing among systems training platforms for your organization can make or break your L&D plans. You must carefully assess and evaluate the requirements of your business as well as your workforce to determine which criteria should be used to make your decision. While the specific requirements will vary across organizations, some of the basic things to look out for remain the same, like:
Level of interactivity
Platform security measures
Scalability and customizability
Analytics and progress tracking
Integration and compatibility
Ease of use and maintenance
Steps to Implement a Systems Training Platform Successfully
Implementing systems training platforms requires careful planning and thoughtful implementation. Without a detailed plan, your training program is bound to fail. But if you carefully analyze your requirements and set up a robust framework, you will be able to streamline the process with ease. The basic steps involve:
Step 1: Analyze Your Training Needs
Step 2: Set Your Training Goals
Step 3: Pick the Best System Training Solution
Step 4: Create Training Materials
You can read about these steps in greater detail by clicking here.
Conclusion
Systems training platforms form the foundation on which the productivity of a business and the performance of a workforce stands. Assima can form a strong foundation for your organization and help you revolutionize the training system you use. Looking for more details?
Frequently Asked Questions
Let’s Answer Some of Your Questions.
Systems training platforms are solutions that streamline the corporate training process to ensure better productivity, more effective learning, and greater learner satisfaction. They are the most efficient way to help employees learn the confident usage of any digital tool.
Systems training provides a structured framework to train employees in digital technologies. Instead of letting every individual learn on their own, which always shows poor results, companies can utilize organized systems training to provide tailored training while maintaining uniformity and equitability.
Assima uses clone-based simulations that are hyper-realistic and highly interactive. They accurately mimic the live application and provide a risk-free training environment. It is completely scalable and customizable, with robust security, high compatibility, and easy maintenance.
The best way to measure the effectiveness of a training program is to look at the analytics obtained from it. Tracking metrics like onboarding time, pass rate, churn rate, productivity increase, ROI, etc. will clearly show how successful training is and which areas you need to improve in.
Assima Train integrates easily with all common enterprise software as well as most homegrown applications and legacy systems. It will definitely integrate with the existing system your company is using.
